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Graduation and Awards 2023 Privacy Notice

Glasgow Clyde College takes its data protection responsibilities seriously. The purpose of this Privacy Notice is to inform you how we will process your personal information, setting out our responsibilities and obligations as a Data Controller.

The Data Controller for your information is Glasgow Clyde College, 690 Mosspark Road, Cardonald, Glasgow, G52 3AY, registered with the ICO, registration number Z7497735.

All your personal information will be treated in accordance with data protection law including the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

For any queries or concerns about how your personal data is being processed you can contact the Data Protection Officer at

 Personal Data collected from you for the purposes of Graduation

For the management of the graduation ceremony, we collect a variety of information.

For example:

  • Full name
  • Programme of study you have undertaken
  • Your academic performance
  • Your address
  • Correspondence related to graduation


The College will use your personal data for the following purpose(s):

  • To carry out the necessary administration relating to the graduation ceremony
  • To allow you to register for and attend a graduation ceremony
  • To deal with any enquiries you have regarding the ceremony

Our lawful basis for using the data is/are:

Necessary for the performance of a contract between the College and you as required for the management of the Graduation Ceremony.    

 If you were to withhold the personal information we require for this process, the consequences would be:

You would be unable to take part in the Graduation and Awards Ceremony.


We collect your date using Microsoft Forms.

Microsoft Forms is compliant in the following ways:

Glasgow Clyde College Student Privacy Notice

Your rights

Under data protection law, you have legal rights in relation to your information, including:

  • Your right to be informed of how your data is being processed, (as in this privacy notice)
  • Your right to access and obtain a copy of your data on request, often referred to as a subject access request
  • Your right to ask an organisation to change incorrect or incomplete data
  • Your right to ask an organisation to delete or stop processing your data under certain circumstances
  • Your right to object to the processing of your data under certain circumstances
  • Your right to data portability and in relation to automated decision making and profiling

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply. Further details about your privacy rights can be found on the Information Commissioner’s Office website

Further Information

If you would like further information about how your personal data is processed by the College or you have any concerns, please contact our Data Protection Officer (DPO) in the first instance at

If you are dissatisfied with the response, you have the right to lodge a complaint with the Information Commissioner’s Office using their website by email: or by phone on 0303 123 1113. Alternatively, you can write to:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

We review our privacy notices regularly.

September 2023