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Procurement Information

Glasgow Clyde College is committed to promote the delivery of value for money through good procurement practice and optimal use of procurement collaboration opportunities and to support and implement where possible the College’s sustainability statement through the procurement function, and to comply with all relevant EU and UK legislation in all aspects of College purchasing.

Further, the College is

  • having a dedicated senior management champion responsible for delivering a plan for sustainable procurement for Glasgow Clyde College linked to the achievement levels as set out in the Flexible Framework.
  • committing to the Suppliers’ Charter.
  • considering the whole life cost of goods and services procured.
  • considering the environmental and social impact of goods and services in the tender process.
  • communicating and promoting sustainability to all employees and ensuring that it is included in the tender process where appropriate.
  • using the Public Contracts Scotland Advertising Portal for goods and services above £50,000.

Glasgow Clyde College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for 62 Universities and Colleges. APUC Ltd works collaboratively with universities and colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland. Glasgow Clyde College makes appropriate use of these contracts. The APUC account manager dedicated to support the College is Yvonne Dalgarno. The College also has access to the following:

  • National Higher and Further Education Contracts
  • Scottish Public Sector Contracts established by Scottish Procurement (Scottish Procurement and Commercial Directorate); and
  • Government Procurement Service (formerly Buying Solutions) Contracts

Where the College requires goods, services or works that are not covered by agreements set up by the above, the College complies with limits stipulated in the College Financial Regulations.

Annual Procurement Report 1 August 2018-31 July 2019

Glasgow Clyde College's Annual Procurement Report 1 August 2018-31 july 2019 can be found  here

Contract Register

In accordance with the Procurement Reform Act 2014, our contracts register can be viewed here.

E-Procurement

The College also has access to the following:

  • The College has implemented the Scottish Government's PECOS system for electronically procuring goods and services.
  • The service allows routine purchases to be processed electronically from requisition to payment.
  • The College, in conjunction with APUC, is working to develop more suppliers and details of their contracted products/services offering onto PECOS as part of the development of comprehensive contract content management available for institutional use.

Procurement Contracts

  • National Higher and Further Education Contracts
  • Scottish Public Sector Contracts established by Scottish Procurement (Scottish Procurement and Commercial Directorate)
  • Government Procurement Service (formerly Buying Solutions) Contracts
  • Up to £15,000 - 3 quotations
  • Above £15,000 - competitive tender*
  • Above £181,302 (supplies and services) - EU Tender
  • Above £4,551,413 (works) - EU Tender
  • Public Contracts Scotland Advertising Portal (PCS)
  • Glasgow Clyde College advertises all tenders above £50,000 through the Public Contracts Scotland Advertising Portal
  • The Advertising Portal may also be used for smaller value tenders and/or quick quotes

Suppliers are required to complete a brief self-registration process through the Portal.

Attention Suppliers - It may be in your interest to register with Public Contracts Scotland. Please refer to the Public Contracts Scotland website for further information and advice.

Procurement Strategy

In accordance with the Procurement Reform (Scotland) Act 2014, the College's Procurement Strategy can be viewed here.

Procurement Structure

  • Tracy Elliott, Assistant Principal - Finance and Infrastructure - Tel: 0141 272 3802
  • Janet Thomson, Vice Principal - Resources and College Development - Tel: 0141 272 3205
  • Aileen Toland, Procurement Manager - Tel: 0141 272 3312
  • Danielle Gough, Procurement Officer - Tel: 0141 272 3805

The Procurement team can be contacted at procurement@glasgowclyde.ac.uk

Sustainability

Sustainable Procurement is defined as ‘a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment’.

Glasgow Clyde College is committed to achieving sustainable procurement by:

  • The College is in an on-going process of developing procurement procedures with all elements of the supply chain to ensure social, ethical and environmental criteria are integrated into programmes aimed at achieving best value, as stated in the College Sustainability Policy - Sustainability Test.
  • having a dedicated sustainability committee responsible for delivering a plan for sustainable procurement for Glasgow Clyde College linked to the achievement levels as set out in the Flexible Framework,
  • committing to the Suppliers’ Charter.
  • considering the whole life cost of goods and services procured.
  • considering the environmental and social impact of goods and services in the tender process.
  • communicating and promoting sustainability to all employees and ensuring that it is included in the tender process where appropriate.
  • using the Public Contracts Scotland Advertising Portal for goods and services above £50,000.

The College has adopted the APUC Supply Chain Code of Conduct as part of our commitment to conducting procurement activities in a socially responsible manner, and furthermore supports wider engagement by the supply market with the APUC 'SUSTAIN' programme to assess suppliers' supply chain sustainability credentials. For further information please refer to the 'Code of Conduct'.

Terms and Conditions

Glasgow Clyde College’s Term and Conditions are used for high and low-level purchases. The Terms & Conditions can be found here.

Modern Slavery and Human Trafficking Statement 2018/2019 Financial Year

Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person's liberty by another in order to exploit them for personal or commerical gain.

Glasgow Clyde College recognises that it has a responsibility to take a robust approach to slavery and human trafficking. This statement sets out the College’s actions and commitment to understanding potential Modern Slavery risks related to its activities and to minimise the risk of slavery and human trafficking in its supply chains for goods and services.

This statement is made in connection with section 54(1) of the Modern Slavery Act 2015 and sets out the steps the College has taken and will take in relation to slavery and human trafficking.

The College is committed to ensuring that modern slavery and human trafficking is not taking place in any part of its operation within the College and its supply chain. We are committed to protecting and respecting human rights across the College’s activities, and will take reasonable and appropriate steps to influence others to ensure slavery and human trafficking is not taking place, where it is possible to do so.

Supply Chain Expenditure

Glasgow Clyde College’s supply chains mainly fall under six categories, which are:

  • Estates Goods and Services
  • ICT Equipment and Services
  • Professional Services
  • Library Resources
  • Laboratory Consumables and Equipment
  • Human Resources

The principal categories, which carry risks, are office supplies, laboratory consumables, ICT equipment and some estates services, such as cleaning and security services.

Our Procedures on Slavery and Human Trafficking

We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our procedures reflect our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective controls to ensure slavery and human trafficking is not taking place anywhere in our supply chains.

Glasgow Clyde College have embedded sustainable procurement practice throughout its Procurement Procedures, to which we are committed.

APUC (Advanced Procurement for Universities and Colleges) Limited is the procurement centre of expertise for all of Scotland's universities and colleges. APUC pursue opportunities for collaborative procurement. Collaborative tenders are led or jointly managed by APUC on behalf of institutions by working with other purchasing consortia across the UK where it adds value by doing so. Glasgow Clyde College is a member of APUC and currently utilise APUCs managed contracts that cover some of the categories listed above. APUCs Slavery statement can be found here.

The Glasgow Clyde College Procurement Team currently utilises and is committed to the APUC Supply Chain Code of Code to underpin all tendering activity and supplier adoption.

To assess our suppliers’ compliance with the Supply Chain Code of Conduct, APUC have developed a web-based assessment tool (SUSTAIN) linked to the contracts database containing contracts/agreements used by the whole sector. The website assesses suppliers at three achievement/compliance levels in social, ethical, economic and environmental areas. The tool enables contract managers to view the status of their suppliers, and for sub tier suppliers to be linked and then assessed.

The college, through a prioritisation exercise, has identified a small number of suppliers in the category areas of Estates and IT, and will encourage such suppliers to sign up to Sustain to assess their compliance.

APUC is a Founder Member of Electronics Watch, an independent monitoring organisation working to achieve respect for labour rights in the global electronics industry through socially responsible public purchasing in Europe. APUC’s Head of Development & Sustainability also sits on the board of Electronics Watch.

Steps taken in 2018/19

  • The College has inserted a clause within its General Terms and Conditions in relation to Modern Slavery. This outlines the obligations of the supplier in contracting with the College. It extends to due diligence procedures being in place for sub-contractors to that supplier. It references the requirement for suppliers to comply with all applicable anti-slavery and human trafficking laws, statutes, regulations and codes (including the Modern Slavery Act 2015).

Our Plans for the Future

Glasgow Clyde College expresses its commitment to better understanding its supply chains and working towards greater transparency and responsibility towards people working in them.

Working with our suppliers, we can map out those supply chains, which represent a medium to high risk of modern slavery, human trafficking, forced and bonded labour and labour rights violations.

As part of our initiative to identify and mitigate risk, Glasgow Clyde College commit to:

  • Identify and assess potential risk areas in our supply chains.
  • Mitigate the risk of slavery and human trafficking occurring in our supply chains
  • Monitor potential risk areas in our supply chains.
  • Protect whistle blowers and report unethical conduct.
  • Where possible, build long-standing relationships with our supply chains to ensure these entities have and follow suitable anti-slavery and human trafficking policies and processes.

The role of responsible procurement champion for the Glasgow Regional Procurement Team has been allocated to the Procurement Manager at Glasgow Clyde College. Their responsibility will be to drive implementation of the Sustainable Procurement Policy. The Sustainable Procurement Policy requires that consideration is given to the environmental, social, legislative and economic consequences for design, materials used, manufacturing methods, logistics and disposal of any procurement decisions.

APUC has undertaken a refresh of the prioritisation exercise on all collaborative framework agreements which they lead on, to identify areas where Modern Slavery may be occurring and to take appropriate action to ensure that these framework agreements exclude the use of modern slavery practices. Procurement at the College continues to promote the use of these framework agreements within the institution and as such we can be confident that our supply chain has been analysed when contracting under these agreements. We will look to increase reliance on these collaborative frameworks which will reinforce the compliance with our policies.

Where possible, within our own tenders/contracts, we will continue to address areas of concern for modern slavery directly in the tendering process through minimum standards, specification and contract management.

This statement has been approved by the Glasgow Clyde College Board of Management who will review and update it annually.

Jon Vincent
Principal